Relationship to SDGs
|16. Peace, justice and strong institutions||16.5||Substantially reduce corruption and bribery in all their forms|
|Carry out anti-corruption training||Carry out training and follow-ups for domestic and overseas parties with authority to accept/make orders|
We have set up a Compliance Committee that is chaired by our CEO and we are carrying out activities to ensure compliance, equity, and morality within the Group in accordance with our Group Code of Conduct. As a part of these activities, we are conducting company-wide compliance training to raise the compliance awareness of each of our employees.
We have established a whistleblowing system for the early detection of illicit activities and misconduct, and to take appropriate action. In addition to the internal reporting desk, we have set up an external reporting desk (outsourced by a neutral company) that provides multi-lingual support.
This reporting desk allows anonymous reporting and is available not only to executives and employees of Daifuku and its Group companies, but also to business partners with ongoing dealings. To make effective use of this system, operating rules are stipulated in the Whistleblowing System Rules and its operating standards, and these encompass its function as a whistleblowing system under the Whistleblower Protection Act.
The rules primarily set forth that the Internal Reporting Secretariat is responsible for the administration of the system, verifies the facts of report, determines the course of action to take, and handles investigations among other duties. Investigations differ depending on the severity of the reported case, the degree of urgency, and whether or not there is involvement of upper management. Should a compliance problem be identified through the investigation, corrective action and measures to prevent a recurrence are taken. Critical problems are reported to the Compliance Committee and the Audit & Supervisory Board. In addition, we impose an obligation to confidentiality on those involved in whistleblowing operations and protect whistleblowers so that they will not receive any disadvantageous treatment for filing a report.
To enhance the effectiveness of this system, top management communicates messages through the internal company networks and conduct compliance training for employees on an ongoing basis. In particular, we are working to raise the level of trust in this system by making it clear that whistleblowers are not only legally protected under the Whistleblower Protection Act, but also that whistleblowers use this system without fear of retaliation for reporting.
In addition to declaring our respect for human rights in our management philosophy, the Group Code of Conduct also shows respect for human rights and stipulates that we act properly in accordance with applicable laws, regulations, social norms and ethics. Moreover, the entire Group works to prevent corruption and bribery. We have also signed the United Nations Global Compact in 2014 and have clarified our stance on anti-corruption in the 10 principles.
The issue of bribery is a serious risk that may directly lead to the tarnishing of our corporate value. Involvement in bribery in emerging and developing countries where the rule of law has not yet been established may distort the proper enforcement of regulations by the host government of the other country and may encourage corruption in the society of that country as a whole. For this reason, we have established the Group rules on the provision of entertainment and gifts and the Group rules on the receipt of entertainment and gift-giving to set forth guidelines for the conduct of transparent business dealings by officers and employees of the Group. Moreover, based on our internal rules, we verify the presence or absence of any illicit provision or receipt of advantages. Further, an internal audit is carried out regularly to verify that this system is running accordingly.
Internal audits confirm the status of compliance within the Group, including the operation of anti-bribery controls and security trade controls, through regular audits and ongoing monitoring, and instruct the Group to take corrective measures when problems are discovered.
Compliance education and trainingKPI
The CEO sends out messages to all employees via the company intranet to communicate the CEO’s stance on compliance. We are also providing continual education and awareness on compliance to all employees through various training programs, so as to thoroughly familiarize everyone with corporate ethics.
As business transactions with various countries and regions continue to increase with the globalization of business, in addition to complying with the various laws of each country, including anti-corruption laws and security export control laws, we are making efforts to establish and spread an awareness of compliance by holding lectures on respecting human rights and outlining professional ethics. In fiscal 2020, we held 17 types of training and education events (target was 15 or more).
- Position-specific training
- Grobal staff training
- Training by business division
- Training on entertaining/providing gifts to subsidiary companies
- Training on internal reporting system and preventing malfeasance
Compliance Enhancement Month
We have set every October as Compliance Enhancement Month, during which we carry out initiatives to raise compliance awareness among our employees. This year's program was a panel discussion seminar on entertainment and gift-giving held online (Teams) for executives, including outside directors, and executives of non-Japan subsidiaries. The recording was later distributed globally via the company intranet in Japanese, English and Chinese. It was also published in the company newsletter. These initiatives familiarize our employees with compliance.